Privacy Policy

1. Overview

This Privacy Policy explains how Brooklyn GOP / Kings County Republican Party and authorized administrators of the Brooklyn GOP Portal collect, use, protect, and manage information submitted through the portal, including information connected with Make Big Apple Red Again.

2. Information We Collect

• Contact information such as name, email address, phone number, mailing address, city, state, ZIP code, and neighborhood.
• Volunteer, event RSVP, candidate-interest, media-interest, supporter-card, referral, and contact-form submissions.
• Communication preferences, consent records, unsubscribe requests, SMS opt-out/STOP events, and suppression-list records.
• Supporter-card request data, card status, physical-card fulfillment information, and referral code information.
• Payment interest or payment-readiness information if approved payment functionality is later activated; credit-card details should not be stored directly in the portal unless a secure approved processor integration is implemented.
• Technical and analytics information such as source page, CTA, campaign source, referral code, UTM parameters, device/browser placeholders, and public page interaction placeholders.

3. How We Use Information

• To respond to inquiries, RSVP requests, volunteer applications, supporter-card requests, and media/press inquiries.
• To organize events, rallies, volunteer teams, candidate support teams, and public communications.
• To maintain consent, opt-out, unsubscribe, suppression, and do-not-contact records.
• To measure portal performance using voluntary submissions and internal source tracking.
• To produce internal reports for leadership, compliance, treasurer review, and operations.
• To protect the portal, maintain audit logs, review incidents, and enforce administrative permissions.

4. Political and Supporter-Card Clarification

The Make Big Apple Red Again Supporter Card is part of a separate supporter campaign. It is not voter registration, not official party enrollment, and does not create legal membership in any political party committee.

Supporter-card records may be used for internal administration, fulfillment, source tracking, and approved communications subject to consent and suppression rules.

5. Communications and Opt-Out Choices

Users may opt out of email updates, SMS/text messages, phone follow-up, or other communications where applicable. Email unsubscribe requests and SMS STOP/opt-out requests must be reflected in the CRM and suppression system before future outreach.

Live mass email/SMS outreach should remain disabled unless the unsubscribe, STOP handling, consent verification, suppression enforcement, and compliance review systems are complete and approved.

6. Sharing and Disclosure

• We do not sell personal information to advertisers.
• We may share information with authorized staff, contractors, service providers, legal/compliance reviewers, treasurer/finance reviewers, or technical administrators only for approved internal purposes.
• We may disclose information when required by law, legal process, compliance review, security investigation, or official reporting obligations.
• Candidate donation links, if used, must remain separate and should direct to authorized candidate committees or approved external processors only after review.

7. Data Security

The portal should use role-based access, audit logs, export controls, suppression controls, secure secret storage, backup policies, incident response procedures, and restricted admin routes to protect information.

No system is completely secure. Administrators must follow the internal operating manual, export rules, and incident response procedures.

8. Data Retention and Deletion

Records may be retained for operational, legal, compliance, audit, reporting, security, or archival purposes. Sensitive records should generally be archived, locked, or placed on legal hold rather than permanently deleted without review.

Requests to correct, archive, remove from outreach, unsubscribe, or restrict contact should be processed through the privacy request workflow.

9. Children and Minors

The portal is intended for adults and civic/community participants. Where age confirmations are required for supporter/payment functions, those confirmations must be reviewed before activation.

10. Accessibility and Privacy

Users who need help accessing privacy information may contact the organization using the official contact method listed below. Accessibility requests should be handled respectfully and documented in the privacy/accessibility workflow.

11. Contact

Questions about this Privacy Policy may be directed to: [Insert official contact email].

Mailing address: [Insert official mailing address].

12. Review and Updates

This Privacy Policy may be updated from time to time. Material changes should be reviewed by authorized administrators and, when appropriate, legal/compliance reviewers before publication.